Wintermute Immo · For estate agents
More time out there.
Less routine.
Let AI handle the repetitive tasks.
Focus on your properties and your clients.
Your work happens
out in the field.
Your time should, too.
Answering a buyer, showing a property, reassuring an owner: that’s where your expertise matters. We help estate agents simplify the work between those moments by connecting their tools and automating repetitive tasks.
Discover our approach
A smoother day
at the agency.
Practical uses at every stage.
Start with one recurring process.
Every enquiry finds its place.
Bring together enquiries from supported channels, link them to the right property and prepare a reply. Budget, location and availability are structured to help you follow up.
Explore this for my agencyA viewing request arrives between appointments. You need to find the property and copy the contact details into your CRM.
A contact record is prepared, the property is linked and a reply is drafted. The agent reviews it and continues the conversation.
Illustrative scenario, to be adapted to your tools.One property record. A draft ready to review.
Prepare descriptions in French, Dutch and English from verified property details. Missing characteristics are flagged, never invented.
Explore this for my agencyThe property description is rewritten for each channel and translated separately.
Drafts for your channels are prepared from the property record. You check the facts and approve them before publication.
Illustrative scenario, to be adapted to your tools.A clearer calendar. Simpler conversations.
Prepare time-slot suggestions, confirmations, reminders and requests for feedback after viewings, following rules agreed with your agency.
Explore this for my agencySeveral emails to arrange a viewing, followed by a reminder to chase feedback the next day.
Availability informs a proposed appointment. Reminders and follow-up are organised in a workflow you control.
Illustrative scenario, to be adapted to your tools.Keep the paperwork moving.
Sort incoming documents, extract useful details and identify outstanding items using your checklist. Uncertain information is sent back to your team.
Explore this for my agencyAttachments are scattered across inboxes and the document checklist is updated by hand.
Documents are linked to the property and the checklist is updated. The agent checks discrepancies and retains responsibility for approving the file.
Illustrative scenario, to be adapted to your tools.Keep your owners in the picture.
Prepare updates from enquiries, viewings and feedback actually recorded. A clear summary to explain progress and prepare your next conversation.
Explore this for my agencyBefore each call, you collect viewing feedback and notes from colleagues.
A draft update brings together property activity and available feedback. You add your perspective before sharing it with the owner.
Illustrative scenario, to be adapted to your tools.Your agency.
Our starting
point.
Independent agent or team, your way of working shapes the solution. We start with your properties, your tools and your routines.
- 01
Understand your working day.
We follow a property and an enquiry through your agency: where information arrives, who handles it and where it is entered more than once.
- 02
Choose a first use case.
We define one process, the available connections and the reviews required. Scope and success criteria are agreed together.
- 03
Test with your agency.
We build the workflow and test representative cases. Your team reviews replies, data and exceptions before launch.
- 04
Help your team get started.
We agree documentation, training and ongoing support with you. The aim is a solution your agency can use and develop over time.
The agent stays in control.
You approve listings, advice and decisions. Automation prepares the work and flags exceptions.
Your CRM stays at the centre.
Connections depend on what your software supports. We check what is possible before proposing an integration.
Every detail in its place.
Prospect data, property documents and team access: scope and rules are defined before implementation.
What about
my agency?
Let’s talk about your tools,
your routines and your priorities.
Is this suitable for an independent estate agent?
Yes. A first project can focus on one recurring task: drafting enquiry replies, organising viewing follow-up or preparing listing drafts. We adapt the scope to your business.
Do I need a new property CRM?
We start with your current CRM. Integration depends on its APIs, exports, permissions and any required subscriptions. We check these before committing to a connection.
Can you connect my property portals?
We assess the authorised data flows offered by your portals, website and tools. Feasibility depends on available access and their terms of use. Publishing or synchronising is never assumed possible without checking.
Are listings and replies sent automatically?
Our default approach is to prepare drafts for approval. Automatic messages, such as viewing reminders, are only set up within a scope and rules agreed with your agency.
Can AI select an applicant or value a property on its own?
The solutions presented here support administration and follow-up. Applicant selection, valuations and advice remain your responsibility. This site does not offer automatic applicant rejection.
What budget and timeline should I expect?
They depend on the process, tools and checks involved. We first establish the need and feasibility, then set out the scope and terms in a proposal. No quantified results are promised without analysis.
More time
for your clients.
Which task takes up too much time in your agency?
Tell us about your tools and your day. We’ll start there.